COMMITTEES:
Click
Here for Committees and Assignments for 2008
Care and
Counsel* is concerned with
the individuals in the meeting: takes care of 'pastoral concerns' such as
giving care and aid in time of illness, personal problems or material needs;
arranges clearness committees for persons applying for membership or marriage;
changes memberships, maintains periodic contact with absent or non-resident
members; administers funds for relief of sufferings and distributes camp and
Hulburt scholarships. Care and Counsel is responsible for greeting at 11 am
worship each First Day. Members serve for three years.
Ministry and Worship*:is responsible for holding meetings for worship in
good order; for nurturing the spiritual life of members and attenders; for
meetings for marriage and memorial services; and, for the yearly spiritual
state of the meeting report. They are responsible for adult education including
Quakerism 101, as needed, and the Fall Retreat. Members serve for three years.
Nominating*: is appointed by the Clerk of Meeting. This
committee is responsible for matching the talents and gifts of RFM members and
attenders with the committee and business needs of the Meeting. Members serve
for three years.
Buildings
and Grounds: oversees the maintenance and the physical
improvements of the meetinghouse, organizes biannual workdays, hires the
caretaker, contracts for repairs, takes care of emergency maintenance,
supervises landscaping, restoration of furniture, and stocks paper products and
soap for the bathrooms and kitchen.
Clearing Oversight
Committee: oversees the appointment of two sub-committees:
Maintenance and Promotional. They are responsible for developing an overall
plan for the coordination and accountability of the work of its subcommittees.
Members serve two years and meet at least quarterly.
Maintenance Subcommittee: the upkeep and maintenance
of the lodge and Clearing land
Promotional Subcommittee: promotes use of the Clearing
facilities to Friends and like-minded groups
Financial
Stewardship: prepares and proposes annual budget; considers
requests for exceptions to budget; recommends fees for use of the meetinghouse;
assumes responsibility for all other policy matters pertaining to finance.
History and Archives: collects information and responds to correspondence
about the history of the Meeting; compiles written or oral history; and informs
Meeting of current activities.
Hospitality: directs the preparation of monthly potluck at the
rise of meeting on the 4th 1st Day and refreshments on
other designated occasions. Members are responsible for a big kitchen cleanup
twice a year and monthly monitoring of the contents of the refrigerator. This
committee ensures that basic foods like tea, coffee, sugar, etc. are stocked
and available in the kitchen.
Library:
selects, purchases, catalogs and maintains books and other materials in the
meeting library.
Newsletter Editor: (usually two people) is responsible for collecting, compiling
and printing newsletter.
Newsletter Mailing: responsible for folding, attaching mailing labels
and organizing newsletters for bulk mailing in accordance with postal
regulations.
Peace
and Social Concerns: fosters greater
personal understanding of peace in the lives of members and attenders; focuses
on activities that promote understanding of wider (local, national, and
international) peace concerns. It embodies and reflects the social conscience
of the Meeting through direct action, and membership in like-minded
organizations; and informs the meeting of current issues.
Religious
Education: plans and implements a program of religious thought
and experience for children during First Day school; considers ways to incorporate
children into the life of the Meeting and to deepen relationships among
generations. This committee runs according to the school year from Ninth Month
to Sixth Month.
Spring Retreat: plans and directs the annual spring retreat held at
The Clearing each May.
Website: designs, monitors and updates website for RFM, as
well as our information on the BYM website. Creates and moderates list serve.
Informs f/Friends how to post information on RFM website.
Work Camp: organizes service projects, including weekend work
camps and other related activities. The committee also serves as a
liaison between Richmond Friends Meeting and other service groups providing
similar activities.
POSITIONS:
Clerk of
Meeting*/Assistant Clerk*: serves the
Meeting for the execution of its business affairs, convenes regular or
especially called meetings for business, guides deliberations, carries out the
Meeting's instructions for actions between business sessions, and works with
the assistant clerk who becomes acting clerk in the clerk's absence. The
Assistant Clerk performs the duties of the Clerk in the Clerk’s absence. The
Clerk and Assistant Clerk serve for two years.
Treasurer*/Assistant
Treasurer*: receives, records, and
deposits income for the Meeting and its committees; maintains and updates
financial records; pays meeting expenses: presents monthly, annual and special
financial reports; submits books for annual review; treasurer and assistant
treasurer work closely together and the assistant treasurer becomes treasurer
in the treasurer's absence.
Recording Clerk: takes notes during monthly meeting for business,
prepares minutes and conveys them to the Newsletter Editor(s), presents minutes
for approval or correction at the following monthly business meeting.
Building use coordinator
and assistant coordinator- schedule
the use of the building by Friends and other groups, receive and monitor
building use payments, distribute keys to the building, and communicates the
Meeting’s guidelines for using the building.
Bulletin board: receives materials and decides about posting on
appropriate boards, keeps things neat and discards old notices on a weekly
basis,
Child care coordinator: procures, supervises, and approves payments of child
care helpers during meetings for worship and meeting for business; makes sure
someone else can fill in as needed.
Directory manager: maintains current computerized mailing list to
provide labels monthly for newsletter mailings; publishes directory
semi-annually.
Recorder: keeps records for members of births, deaths,
marriages, marital status, and membership; periodically forwards this
information to Baltimore Yearly Meeting.
Outreach: responds to requests of individuals in our
community, including telephone inquiries, requests for speakers, some Meeting
correspondence, and supporting the growth of indulged and preparative meetings
(with Ministry & Worship).
Representatives to Quaker
and other organizations: attend
meetings in order to represent RFM and to communicate the organization's
concerns to Meeting.
Baltimore Yearly Meeting (BYM) Interim Meeting
Representative
BYM Religious Education Representative
BYM Ministry and Counsel Committee
BYM Interchange Editor
American Friends Service Committee (AFSC)
Representative
Friends Committee on National Legislation (FCNL)
Representative
Virginia Interfaith Center for Public Policy
For
additional information, contact persons currently serving in these roles or
members of nominating committee.
*
You must be a member of meeting with prior experience on RFM committees.